Document Control Module

• Custom Policy Creation - Create truly custom company policies and procedures with your logo and company specific content. Build complete procedural documents and organize policies with sub-policies within. Enter existing procedures and generate formatted PDF’s for easy distribution and printing. Add, remove and edit policies with ease. Policies are secure, private and have controlled user access assigned.
• Master Policy Library- Utilize our list of pre-created policies and procedures including, workplace harassment, drug and alcohol, employee handbooks, disciplinary policies, code of conduct, health and safety, transportation, quality control, maintenance and sanitation, environmental, crisis management, customer service, benefit administration procedures and much more. These can be customized to your company needs.
• Standardized Policy Development– All policies follow a standardize flow to maintain consistency and ease of use. Sections include purpose, applicability, definitions, description, governing bodies, responsibilities, references, etc. Sections can be edited to include relevant subject matter. A search feature enables you to find policies based on keywords.
• Centralized Policy Access- Policies are all located in a controlled and central location to avoid redundant and inaccurate policies. We provide unique username and passwords to approved users who can access only assigned policies to ensure security. Utilizing this web-based software, users can request changes and retrieve documents anytime, anywhere.
• Policy Format and Printing– All documents are in .pdf format to maintain integrity and provide easy distribution. Print any and all of your documents anytime, or if requested, we can professionally print and bind policies in a format of your choice for delivery straight to your door.
• Revision Control & Integrity– Never have an outdated document in circulation again. Maintain precise histories on revisions, change requests, and personnel requesting revisions. Approved changes are documented on a Revision Log, dated and assigned revision numbers. Policy versions are maintained to ensure that revision progressions can be easily identified and tracked back to the original documents.
• Policy Approval Requests– Assign management personnel to approve policy revision requests. Continually edit and refine changes before making a final revision. Keep incoming and pending requests organized and complete requests by approving or denying changes.
• Email Notifications– Receive automatic email notifications regarding incoming revision requests and pending approvals straight to your inbox.
• Reference Current Operational Documents– Each policy book contains its own operational document reference section to upload and maintain current Ops Docs such as, report forms, checklists, logs, employee signoffs, applications, request forms, and much more. Ops Docs are uploaded as .pdfs with a document number and latest review date.
• Internal and Third Party Manifests– This feature enables easy document management in the event of a regulatory audit. Never fumble for documents again. Just enter all relative internal, third party and regulatory audit manifests. Add comments to each requirement and link references to associated polices or operational documents.
• Audit History Archival– Upload all relative internal, third party and regulatory audit results for archival. Enter the audit date and score for easy tracking and trending.