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We’ll develop a comprehensive, tailored and DOT compliant Transportation Safety Plan for your company. The transportation safety plan will describe the safety infrastructure, vehicle accident reporting process, and recordkeeping protocols. The plan will specify the determination process of accident preventability and establish driver accountability and fleet responsibility. We can help introduce the program to your personnel and union officials and assist in putting together an on-site Safety Committee. For more information on plan creation, revision and archiving please refer to our Document Control service.
1. Online: > Transportation Safety App
Once the plan has been developed, we can provide the tools needed for your manager and team to implement a cost effective and productive Transportation Safety Program.
- Use the Driver Safety Module to enter and maintain a database for all your vehicle accidents. You can upload photos, create a diagram of the accident scene, upload other documents such as Police Reports, Driver Statements, Insurance letters, etc., and keep track of accident costs and claim mitigation.
- Make accident prevention determinations utilizing our unique voting feature and built in National Safety Council Standards of Determining Preventability.
- Implement Driver accountability using our Driver Point System and assign points to each accident.
- Maintain a record of Driver Observations including, Law Enforcement summons, third party call-ins, internal performance reviews and customer complaints.
- Schedule, create and implement a company Safety Meeting all within our system. Agendas can be created using the automatic statistical yearly comparison, the ability to add vehicle accident information to determine preventability during the meeting, review already determined accidents with the applicable driver, add customize action items and notes.
- All meeting Agendas and Minutes are archived
- Access to our database of Transportation related Safety Topics which can also be used as talking points during your Safety Meeting.
- Generate reports using our comprehensive reporting features, including but not limited to:
- o Vehicle Accident Reports
- o Yearly DOT required Accident Registers
- o Annual Vehicle Accident Logs
- o Accident Review and Determination Ballots
- o Driver History and Point Records
- o Accident Cost Analysis
2. Administrative Support & Consulting (incudes software and access listed above)
- Accidents are reported directly to our office where our experienced and professional administrative staff will begin the claim reporting and investigation process as well as enter the data into the online system.
- We will act on your behalf as a Third Party liaison and communicate accident details and information to your insurance company, customers, attorneys or brokers.
- Make DOT Recordable accident determinations
- Help set up vehicle appraisals
- Accident scene diagram creation
- Uploading and distributing photos, documents and statements to insurance companies.
- Maintain cost and loss control information from the insurance company
- Communicate with insurance companies and your managers on the status of the claim and any updates or issues related to claim resolution or cost recovery.
- Create Accident Reporting kits that contain a first report, camera, photo instruction sheet and contact card to store in all your power units.
- Set up and schedule Safety Meetings including notes, open items, vehicle accident information, and compile Safety Meeting Minutes.
- Filing of your MCS-150 and Unified Carrier Registration
- Monthly Transportation Safety Topics delivered to your inbox.
- Our expert Safety Professionals and customer support team are readily available to answer any of your Transportation Safety related questions.
- Consulting and updates of any applicable changes to FMCSA and DOT regulations
3. Management Service (incudes software and Administrative Support listed above)
- Our Safety Team will make all Vehicle Accident Preventability Determinations utilizing the National Safety Council Standards of Determining Preventability and communicate those findings to your managers and/or drivers.
- A Safety Professional will perform on-site audits of your Transportation Department following DOT audit protocols.
- A Safety Professional will facilitate Safety Committee Meetings at a frequency of your choosing.
- Scheduled video/teleconference with our Safety Professionals to discuss any occurring safety issues or concerns.
- Our Safety Professional will communicate with your union officials, insurance companies and brokers on behalf of your company.
- Virtual or on-site Transportation Safety Program Training of your managers, drivers and other staff. Other training topics are available; please refer to our Training Program.
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